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Real Estate & Construction Administrator

Job ID 18038 Date posted 09/15/2021 Location: Atlanta, Georgia
We are Aaron’s - an industry leader in the sales and lease-to-own retail industry known for quality brand names and superior customer service. We provide our team members the opportunity to reach their full potential in a team-oriented, high-energy, recognition-based environment with competitive pay and benefits. This is much more than a job – it is a career with purpose.

This role is responsible for the processing, monitoring, and maintenance of construction, design, and real estate invoices and inventory purchasing.  Maintaining trending capital improvement projects to insure we stay within budget.

Contractor Onboarding:
Submit qualification packages to prospective GC’s.
Verify a signed contract is on file for all active approved GCs.
Verify each contract is renewed every year with each GC. 
Validate General Liability insurance certificate is submitted for all approved GC’s.
Maintain database to track all GL expiration dates.

Invoice Processing:
Responsible for reviewing all construction, design, and real estate invoices for payment and continuously monitors invoice processing.
Ensures that all invoices (PO’s, CO’s, WO’s) have all necessary backup prior to submitting for payment in compliance with financial policies and procedures.
Acts as the main contact for all internal departments and external partners about invoice process and tracking and for all external partners and vendors about invoices.
Maintains and distributes all necessary internal construction reports for monthly Corporate stores.
Contacts CPM to confirm validity of each draw before processing them for payment.
Require subcontractor list from each GC and validate such list with the CPM before processing any pay app. 
Collect lien waivers from all listed sub-contractors before processing second pay app from GCs
Budget Monitoring:
Maintains and files all approved/signed budgets.  This includes collecting all PBAPs and CBAPs from the CPMs and verify their conformity for audit purposes.
Apply solid numerical and analytical skills to provide accurate reporting for all CAPEX reports (CIP entries, Master TBT and any other CAP EX reports that may be needed)
Monitor compliance to all approved budget by update and maintaining the Master TBT on a weekly basis per all site-specific TBT’s provided by the CPM’s.
Program Flow:
Monitor weekly progress for partners to set up internet, phone service (dial tone & fax line), utilities (power, gas, and water) and trash services for all new sites 3 weeks prior to merchandising.
Assist with the BL process by promptly provide C of O information to Tax Dept. 
Project Close Out:
Collect all close out docs (as-builts, completion photos, signed punch list, final unconditional lien waivers from all subs and GC’s and C of O) and confirm each close out package includes all required docs prior to processing final draws  


Associate degree in related field preferred
3 years’ construction administration experience
Proven experience with inventory management or similar experience
Proven work experience with Accounts Receivable
Excellent knowledge of data analysis and forecasting methods.
Ability to think analytically.
Excellent organizational and planning skills.
Outstanding communication and interpersonal abilities.
Reliable and trustworthy
Ability to foster relationships with key vendors (subcontractors, architects, and vendors, etc.)
Proficiency in various database applications such as the Microsoft software suite, FmPilot, Lucernex, etc.
Extensive knowledge of Microsoft Excel
Excellent analytical skills along with the ability to create and present detailed reports.
Ability to accurately process numerical data.
Problem solver
Ability to read blue prints and store floor plans

Total Rewards

Team members enjoy access to career training and advancement opportunities, and are rewarded with competitive compensation and a comprehensive benefits package, which includes: 

  • Medical, Dental, Vision
  • Tuition Reimbursement
  • Pay on Demand Options
  • Basic Life and AD&D
  • Employee Retirement Plan (401k)
  • Employee Assistance Program
  • Parental Leave Benefits
  • Flexible Spending Accounts
  • Health Savings Accounts
  • Short-Term Disability
  • Long-Term Disability
  • Employee Stock Purchase Plan
  • Paid Time Off
  • Financial Wellness
  • Physical Wellness
  • Discounts
  • Matching Gifts
  • Community Outreach
  • Employee Business Resource Groups

About Aaron’s
At Aaron’s we offer sales and lease-to-ownership of specialty items including furniture, consumer electronics, home appliances, and accessories throughout the United States and Canada. Our customers shop at Aaron’s for the same reason you should choose us for the next step in your career – our ability to positively influence people’s lives. If you are looking for a company with the passion and dedication to make a difference in the lives of customers and team members alike, join us today.

Aaron’s is committed to creating a diverse and inclusive work environment, celebrates our team members’ differences, and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, pregnancy, religion, sex, sexual orientation, gender identity, national origin, age, disability,
 veteran status, military duty, gender expression, genetic information, or any other protected class. Candidates who require accommodation during the recruitment process should contact

Aaron’s is an Equal Opportunity Employer

LOCATION: Atlanta, Georgia View Map

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