This role is responsible for the processing, monitoring, and maintenance of construction, design, and real estate invoices and inventory purchasing. Maintaining trending capital improvement projects to insure we stay within budget.
•Submit qualification packages to prospective GC’s.
•Verify a signed contract is on file for all active approved GCs.
•Verify each contract is renewed every year with each GC.
•Validate General Liability insurance certificate is submitted for all approved GC’s.
•Maintain database to track all GL expiration dates.
•Responsible for reviewing all construction, design, and real estate invoices for payment and continuously monitors invoice processing.
•Ensures that all invoices (PO’s, CO’s, WO’s) have all necessary backup prior to submitting for payment in compliance with financial policies and procedures.
•Acts as the main contact for all internal departments and external partners about invoice process and tracking and for all external partners and vendors about invoices.
•Maintains and distributes all necessary internal construction reports for monthly Corporate stores.
•Contacts CPM to confirm validity of each draw before processing them for payment.
•Require subcontractor list from each GC and validate such list with the CPM before processing any pay app.
•Collect lien waivers from all listed sub-contractors before processing second pay app from GCs
•Maintains and files all approved/signed budgets. This includes collecting all PBAPs and CBAPs from the CPMs and verify their conformity for audit purposes.
•Apply solid numerical and analytical skills to provide accurate reporting for all CAPEX reports (CIP entries, Master TBT and any other CAP EX reports that may be needed)
•Monitor compliance to all approved budget by update and maintaining the Master TBT on a weekly basis per all site-specific TBT’s provided by the CPM’s.
•Monitor weekly progress for partners to set up internet, phone service (dial tone & fax line), utilities (power, gas, and water) and trash services for all new sites 3 weeks prior to merchandising.
•Assist with the BL process by promptly provide C of O information to Tax Dept.
Project Close Out:
•Collect all close out docs (as-builts, completion photos, signed punch list, final unconditional lien waivers from all subs and GC’s and C of O) and confirm each close out package includes all required docs prior to processing final draws Requirements:
•Associate degree in related field preferred
•3 years’ construction administration experience
•Proven experience with inventory management or similar experience
•Proven work experience with Accounts Receivable
•Excellent knowledge of data analysis and forecasting methods.
•Ability to think analytically.
•Excellent organizational and planning skills.
•Outstanding communication and interpersonal abilities.
•Reliable and trustworthy
•Ability to foster relationships with key vendors (subcontractors, architects, and vendors, etc.)
•Proficiency in various database applications such as the Microsoft software suite, FmPilot, Lucernex, etc.
•Extensive knowledge of Microsoft Excel
•Excellent analytical skills along with the ability to create and present detailed reports.
•Ability to accurately process numerical data.
•Ability to read blue prints and store floor plans