S0710 - Lease Administration Coordinator

Lease Administration Coordinator

This position is based in Atlanta, GA in our Galleria office and is hybrid role. Applicants in CA, CO, DC, HI, IL, MD, MA, MN, NJ, NY, RI, VT, and WA are not eligible for this posting.

Lease Administration Coordinator

You’ll never be bored in this role – and that’s a good thing! This role is responsible for supporting the timely processing of Aaron’s corporate real estate portfolio, including but not limited to common area maintenance, real estate tax, and property insurance reconciliations and reimbursements. Primary responsibilities will include handling external communications, requesting calculation backup for reconciliations and reimbursement payments, corresponding with landlord and property managers for retail properties within a territory.

The Details

What You Need:

• Knowledge with accounting ledgers, real estate tax assessments, leasing practices and lease language.
• Preferred candidates will have a minimum of 1-2 years’ experience in commercial real estate including but not limited to lease administration, accounting and property management fields with experience in either (or both) the landlord and tenant sectors.
• Associate or bachelor’s degree in business, accounting, real estate, finance, or similar field preferred.

What You’ll Do:

• Request supporting support for common area, insurance and real estate tax reconciliations. invoices, statements, other correspondence from issuing parties.

• Add received common area, insurance and real estate tax reconciliation billings from Landlords to ImageNow and SharePoint for tracking and processing. 
• Ensure all urgent matters and faults are routed accordingly and logged into ImageNow and SharePoint/Lucernex for tracking and processing.
• Handle all requests for Gross Sales Reporting and Financial Statements.
• Handles requests from Landlords for Estoppel and SNDA documents.  Coordinate the compilation of supporting documentation and facilitates communication between the Landlord and internal Legal group.
• Process and review escrow adjustment notices from landlord. Including auditing the adjustments, corresponding with landlord or property manager on under/over payments, update the database and setting up real estate accounting expenses for automatic payments.
• Process and review all requests by Landlords for Certificates of Insurance.
• Responsible for the handling and routing of physical mail to the Real Estate Department, as well as the electronic handling and routing of electronic mail via Outlook.
• Route administrative requests via the proper channels in a timely manner. Other duties as assigned.

Additional Requirements:

• Excellent analytical research, communication, organizational and time-management skills.
• Proactive team player who can work well in a fast-paced, time-sensitive environment.
• Sound business judgment and ability to deal with ambiguity.
• Accurate and proficient data entry abilities.
• Proficiency in computer information systems and an intuitive understanding of Microsoft Office.
• Proven superior analytical skills and strong attention to detail.
• Knowledge with accounting ledgers, real estate tax assessments, leasing practices and lease language.
• Preferred candidates will have a minimum of 1-2 years’ experience in commercial real estate including but not limited to lease administration, accounting and property management fields with experience in either (or both) the landlord and tenant sectors.
• Associate or bachelor’s degree in business, accounting, real estate, finance, or similar field preferred.

Aaron’s Total Rewards

Our team members are our greatest asset. As an expression of our appreciation, Aaron’s is proud to offer outstanding career training, competitive performance incentives, excellent advancement opportunities, and a distinctive benefits package which includes**:

• Paid time off, including vacation days, sick days, and holidays
• Medical, dental and vision insurance
• 401(k) plan with contribution matching

*Note that the pay range provided above is the lowest to highest rate we in good faith believe we would pay for this role at the time of this posting.  We may ultimately pay more or less than the posted range, and the range may be modified in the future.  An employee’s pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

**Benefits vary based on PT or FT employment status.